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MiHIN Project Manager in Grand Rapids, Michigan

Position Purpose

The Michigan Health Information Network Shared Services (MiHIN) is pleased to announce the opportunity for a Project Manager to join our growing organization. MiHIN Project Managers are responsible for helping to plan, coordinate, implement and finalize projects according to specifications and deadlines.

At the start of each new activity, the Project Manager champions the definition of the project?s objectives, writes the project charter, creates schedules, identifies key project milestones, and begins quality control. Then to deliver the project according to plan, the Project Manager helps attain resources; manages the overall project budget; coordinates and tracks internal MiHIN team members and third-party contractors and/or consultants; and supervises any student interns hired to support the project. This work also includes the identification, assessment, and communication of project risks, as well as regular communication with the executive management team about its status.

Essential Functions and Basic Duties

  • Draft, update, and maintain project scope, project charter, resource budget, and project schedule documents

  • Routinely communicate project status, resource utilization, and high-level project schedule to executive management and related project team members

  • Facilitate documentation of requirements from internal and external stakeholders to ensure commitment and understanding of scope by all participants

  • Day-to-day management of assigned projects. This includes initiating, coordinating, scheduling, preparing agendas, tracking follow-ups actions, and documenting meeting activities

  • Ensure that necessary parties (staff, vendors, and stakeholders) are participating to accomplish the meeting agendas, goals and the project?s milestones or deliverables

  • Work with participating organizations and the State of Michigan to serve as the primary day-to-day contact to facilitate communication and coordinate project activities

  • Coordinate all scheduling events with the appropriate administrative staff

  • Assist in the development of MiHIN?s use case documentation (as needed) with appropriate MiHIN directors, team members, or operations advisory committee/working groups

  • Effectively communicate and respond via email, telephone, and formal writing

  • Help manage and track the work of MiHIN-approved vendors, vendor contracts, vendor statements of works and vendor deliverables

  • Document project status in online tools such as Basecamp or eGrams as appropriate

  • Assist in development and documentation related to policies and procedures

  • Attend/participate in weekly project management calls, stakeholder roll calls, staff roll calls, and related project meetings as directed

Required Qualifications

  • At least a Bachelor?s degree in relevant field

  • Three to five years relevant work experience

  • Thorough knowledge of project management methods, techniques, and tools

  • Ability to write and communicate effectively

  • Excellent team facilitation and listening skills

  • Familiarity with common online collaboration and presentation tools

  • Prior experience with large scale information technology projects

Desired Qualifications

  • Master?s degree in relevant field

  • PMI Certification and understanding of when and when not to apply the Project Management Body of Knowledge (PMBOKĀ® Guide) ? Fifth Edition to achieve project success

  • Prior experience with both large corporations and small startup organizations

  • Prior experience working the State of Michigan Department of Health and Human Services and/or the Michigan Department of Technology, Management and Budget

  • Previous experience with high tech, public sector, and/or healthcare industries

FLSA Status: Exempt

Position Reports to: Program Manager of PMO

Supervisory Role: This position manages other employees and contractors, as well as student interns

Job Location: East Lansing, MI or Grand Rapids, MI

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